Administrative Secretary

About the role

We are looking for a dedicated Secretary to join our Addis Ababa office. The role provides essential administrative and organisational support to ensure the smooth operation of Yegna Microfinance’s daily activities.

Key responsibilities

• Manage incoming and outgoing correspondence, including email and postal mail.
• Schedule meetings, appointments and maintain calendars for senior staff.
• Prepare, edit and file documents, reports and corporate records.
• Organise meetings, draft minutes and distribute them to relevant parties.
• Greet clients and visitors, respond to inquiries and direct them to appropriate departments.
• Maintain filing systems, both physical and electronic, ensuring confidentiality and compliance with company policies.

Required profile

• Strong clerical abilities with experience in document preparation, filing and data entry.
• Excellent written and verbal communication skills.
• Professional demeanor when interacting with clients and colleagues.
• Ability to manage multiple tasks, prioritize effectively and meet deadlines.
• Relevant diploma or degree in Secretarial Science, Business Administration or related field.

Required skills

• Proficiency with standard office software such as word processing, spreadsheets, email and presentation tools.