Assistant Director, Legal Administration (Transactions)

About the role

The Assistant Director of Legal Administration (Transactions) supports the Office of the General Counsel by overseeing contract intake, workflow coordination, and records management. Working closely with attorneys and risk‑management staff, this hybrid role ensures legal services are delivered efficiently and in compliance with institutional policies.

Key responsibilities

• Process contracts for attorney review by setting up matters in the legal document management system and organizing related documents.
• Conduct research to locate prior agreements, prepare template contracts and amendments for review.
• Oversee intake and routing of contracts for legal and risk‑management review, ensuring completeness and compliance.
• Serve as primary liaison with procurement, academic departments, and administrative units on contract matters.
• Maintain and track contract review data, including timelines, milestones, and volume.
• Manage the contract tracking database, provide training on the system, and coordinate with IT, procurement, and other subject‑matter experts.
• Develop dashboards and reporting tools to monitor workload, performance metrics, and turnaround times.

Required profile

• Experience working with attorneys in a legal or risk‑management environment.
• Strong organizational and coordination abilities to manage multiple contract workflows.
• Ability to communicate effectively with internal stakeholders and external partners.

Required skills