Executive Secretary

About the role

The Executive Secretary will provide high‑level administrative support to senior leadership at Newleaf Medical Complex, ensuring smooth office operations and professional communication within a fast‑paced healthcare environment.

Key responsibilities

• Manage senior leaders’ calendars, schedule appointments and meetings.
• Organise travel arrangements and prepare related documentation.
• Draft, edit and format reports, presentations and official documents.
• Handle incoming and outgoing communications while maintaining confidentiality.
• Maintain and file confidential records, minutes and compliance‑related documents.
• Coordinate internal and external meetings, including logistics and documentation.
• Support company secretarial activities such as documentation filing.
• Serve as the primary point of contact for visitors and clients, delivering responsive customer service.
• Assist clinical and administrative teams with day‑to‑day clerical tasks.

Required profile

• Strong clerical abilities, including document preparation, filing and data entry.
• Excellent written and verbal communication skills.
• Experience in company secretarial work and executive administrative assistance.
• Customer‑service orientation with discretion and a patient‑centered approach.
• Ability to maintain confidentiality and work effectively in a fast‑paced environment.
• Degree in Secretarial Science, Office Administration, Business Administration or related field; healthcare or corporate experience is a plus.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Email applications
• Calendar applications