Meetings Services Assistant – Temporary Position

About the role

The Meetings Services Assistant provides comprehensive support for the planning, coordination and execution of committees, conferences and special meetings within the United Nations Economic Commission for Africa. This temporary, full‑time role ensures that all procedural, logistical and documentation requirements are met to facilitate smooth and effective gatherings.

Key responsibilities

• Organize and coordinate preparatory meetings with relevant offices and delegations for assigned committees and conferences.
• Draft procedural notes, prepare agendas, participant lists and floor plans, and ensure timely distribution of documents and personnel.
• Track document status using E‑Dritis and ODS, maintain reference material, and produce reports and statistics on meetings.
• Determine resource requirements, prepare cost estimates, allocate conference facilities and supervise voting processes.
• Support freelance interpreters, manage correspondence, and provide guidance and training to junior staff.

Required profile

• High school diploma or equivalent.
• Minimum seven years of experience in conference support or meeting services.
• Demonstrated professionalism, teamwork and client‑orientation in a multicultural environment.
• Commitment to gender equality and ability to work under pressure.

Required skills

• Proficiency with the UN document management systems E‑Dritis and ODS.
• Database management and preparation of statistical reports.