Senior Administration Officer

About the role

The Senior Administration Officer is responsible for the effective management of the organisation's administrative operations, ensuring a well‑functioning office, reliable support services, and proper control of administrative resources and documentation.

Key responsibilities

• Oversee day‑to‑day office operations, facilities, utilities, cleaning and maintenance, coordinating repairs and preventive maintenance.
• Manage the organisation’s vehicle fleet and drivers, including scheduling, maintenance, insurance, registration and compliance monitoring.
• Control office supplies, consumables, equipment and inventory, monitoring stock levels and conducting periodic counts.
• Maintain an organised system for administrative records, files and archives, ensuring secure storage and proper retention.
• Coordinate work permits, visas, residence permits and related immigration processes, tracking expiry dates and liaising with authorities.
• Handle routine procurement of goods and services, manage vendor relationships and monitor service quality.

Required profile

• Bachelor’s degree in Business Administration, Management, Logistics, Public Administration or a related field.
• Minimum 4 years of relevant experience in administration, office operations, facilities or a related area.
• Demonstrated experience in office management, fleet coordination, inventory control and vendor management.
• Experience with work permits, visas or immigration processes is highly desirable.
• Strong organisational, communication, coordination and problem‑solving skills with a high level of integrity.

Required skills

• Microsoft Excel
• Microsoft Word