Administrative Assistant

About the role

The Economic Commission for Africa (ECA) is looking for an Administrative Assistant in Addis Ababa to provide effective operational and administrative support for its major events, ensuring efficient planning, management and delivery in line with the Commission's operational requirements. The expected duration of the assignment is six months.

Key responsibilities

• Assist in preparations for the CoM 2027 and ARFSD 13 and work with team members across the Commission
• Draft routine correspondence and respond to enquiries on administrative, financial audit and personnel matters
• Coordinate with service units and liaise with internal team members
• Organize official meetings and conferences, including room reservations, guest lists, invitations, catering, seating, background documentation, special equipment and interpretation
• Manage the operational travel programme and archive correspondence and documents
• Support day-to-day administration of contacts with Member States and assist with data collection, analysis, presentations, reports and knowledge management
• Initiate, review and follow up on human resource administration, such as recruitment of staff and consultants, applying UN rules and procedures
• Help update web pages and brochures, draft memoranda and reports, and support users with technical, security and other facility requirements
• Follow up on logistics such as conference rooms, travel arrangements and interpretation requests, and welcome guests and support event set-up

Required profile

• High school diploma; knowledge of office administrative procedures is an advantage
• At least five years of progressively responsible experience in administration, operations, facilities support, conference and events support, programme support or a related field; five years reduced to three for candidates with a first-level university degree or higher
• Experience in the UN common system or another international organization is desirable
• Fluency in English is required; knowledge of Amharic or French is an advantage