Executive Assistant

About the role

OLY is seeking an organized, reliable Executive Assistant to support the Executive Director directly. The role ensures the Executive Director’s schedule, information flow, and records are current, relaying time‑sensitive updates and handling documentation so nothing is lost or delayed.

Key responsibilities

• Manage the Executive Director’s calendar and coordinate meetings across departments.
• Track weekly and monthly department reports and flag any that are late.
• Relay time‑sensitive information between departments and the Executive Director.
• Take meeting notes and monitor follow‑up items to completion.
• Maintain records related to company goals, scorecards, and performance reviews.
• Handle confidential financial and HR information with discretion.
• Draft and manage routine correspondence on behalf of the Executive Director.
• Support office administration and logistics as needed.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
• Prior experience as an Executive Assistant, Personal Assistant, or similar administrative support role.
• General understanding of business operations and administrative best practices.
• Excellent written and verbal communication; trustworthy with confidential information.
• High level of accuracy and organization in scheduling, tracking, and documentation.

Required skills

• Proficiency with standard office software (e.g., Microsoft Office).
• Experience or ability to work with an ERP system, preferably ERPNext.

What we offer

• Direct exposure to company‑wide operations, working closely with the Executive Director.
• Career growth opportunities as OLY’s structure and systems develop.
• Collaborative, team‑oriented work environment.