Executive Assistant

About the role

SARIA Consultancy Plc is looking for a highly motivated Executive Assistant in Addis Ababa to support the Executive's day-to-day operations. The role covers managing priorities, coordinating activities and acting as the main point of contact for internal and external stakeholders, with a focus on efficiency and responsiveness of the Executive Office.

Key responsibilities

• Organize the manager's diary, make appointments and facilitate meetings and conferences
• Manage domestic and foreign travel arrangements, prepare itineraries and keep travel records
• Maintain departmental data and electronic and paper records, keeping them confidential and accessible
• Plan office activities and events and attend on behalf of the CEO when required
• Handle and prioritize incoming and outgoing correspondence, and direct important calls and emails to the Executive
• Meet callers and guests, identify matters and arrange appointments
• Document meeting action items and decisions, and ensure periodical reports from departments are submitted on time
• Assist with bookkeeping, invoices and financial statements, and help verify receipt of supplies
• Type circulars, memos, reports and confidential letters, and assist in editing proposals and reports
• Follow the organization's policies, rules and regulations

Required profile

• Bachelor's degree in Business Administration, Business Management, Management and Information Systems or a related field
• 4+ years of experience in a similar role
• Excellent verbal and written communication skills
• Understanding of clerical and secretarial principles, methodical and self-motivated

Required skills

• Proficiency in MS Office and back-office software such as ERP
• Time and stress management