Finance Coordinator

About the role

The Finance Coordinator is responsible for proper document filing, safeguarding financial documents and ensuring they are always available. The role also covers custody of checkbooks, petty cash disbursements in line with MSH Ethiopia policy and procedures, internal controls for checks and petty cash, VAT reimbursement processes and financial settlement errands.

Key responsibilities

• File financial documents (JVs, PVs and deposit vouchers) and related documents sequentially and safely, and keep the finance store neat and labelled
• Track and follow up payment vouchers, journal and deposit vouchers so they are filed promptly after payment
• Maintain Excel files of documents in the finance office and perform regular sequence checks to prevent misplaced documents
• Label box files so documents are easy to retrieve, and deliver documents for audits or other requests with a signed receipt, returning them to the correct file
• Check monthly that scanned files are complete, archive and label them sequentially, and upload documents to the shared folder and QuickBooks vouchers
• Collect cash receipt vouchers from vendors on time and update the VAT reimbursement tracker regularly
• Support training sessions for registration and attendance sheets, and help prepare perdiem settlements

Required profile

• Bachelor's degree in accounting, finance, business management or a related field from a recognised university
• Two years' experience in the field
• Previous experience in USG-funded projects of a similar nature, with good knowledge of USG rules and regulations