Procurement Officer

About the role

Kifiya Financial Technology is hiring a Procurement Officer in Addis Ababa. The officer runs the end-to-end procurement cycle for goods and services, from requisition to payment, using the ERP system and keeping the vendor database up to date.

Key responsibilities

• Manage the full procurement cycle: process approved requisitions in the ERP, source vendors, collect quotes, analyse bids, procure and contract, coordinate warehousing and issue the final Purchase Order (PO).
• Follow the approved vendor list to issue RFQs and obtain quotes, then verify that procured items meet the requested specifications and that items receive a Goods Receiving Note.
• Act as liaison between Administration/Procurement and Finance to follow up payments and resolve invoice discrepancies.
• Register and vet new vendors, maintain their profiles (TIN, VAT, contact details, performance ratings) and regularly update the vendor performance record.
• Create compliant POs in the ERP, generate weekly reports on spend, PO status and vendor activity, and archive quotes, bids, contracts and GRNs in SharePoint for audit readiness.
• Prepare monthly procurement and vendor list reports, assist in tagging and counting fixed assets, and perform other tasks assigned by the supervisor.

Required profile

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration or a related field.
• At least 4 years of direct experience as a Procurement Officer or Specialist, including competitive bidding, negotiation and contract management.
• Experience or certification in ERP and procurement systems (e.g. Microsoft Dynamics) is highly desirable.
• Excellent English, with strong communication, negotiation and organisational skills.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Intermediate ERP user skills and experience with SharePoint or similar document management systems