Smart Office & Administration Coordinator

About the role

Eco Green, an organic liquid fertilizer producer, is transforming into a modern, system-driven organization and is looking for a Smart Office & Administration Coordinator. This is not a traditional office administration position: the employer wants someone who has moved beyond manual filing and can work in a digitally integrated office, using ERP systems and digital workflows to coordinate activities and improve efficiency.

Key responsibilities

• Coordinate daily office operations with digital tools, resources, facilities, appointments and official activities, and identify ways to reduce manual work.
• Use the company's ERP and digital platforms for administrative coordination and record keeping, and support staff in following digital processes.
• Track management decisions, tasks, deadlines and pending commitments, follow up on them and escalate delays or missing information.
• Organize meetings, prepare minutes and action lists, and coordinate communication between management, departments and locations.
• Manage electronic records, document control, shared digital workspaces and official correspondence, keeping information accurate, secure and accessible.
• Improve digital checklists, workflows and procedures, and support the move from informal, manual practices to structured, system-based operations.

Required profile

• Diploma or Bachelor's degree in Business Administration, Management, Information Management, IT or a related field.
• 2-4 years of professional experience in a smart office, digital administration or technology-driven environment.
• Proven practical experience with ERP or integrated business management systems.
• Excellent written and verbal communication in English and Amharic.
• Strong organizational, analytical, problem-solving and follow-up skills, with integrity and discretion.

Required skills

• Smart office management and digital office operations.
• ERP or integrated business management software.
• Digital task and workflow management.
• Electronic document management and shared digital workspaces.
• Digital meeting coordination and action tracking.
• Process improvement and reduction of manual administrative work.

Candidates apply by submitting an updated CV and a short application letter highlighting their practical smart office experience. Shortlisted candidates take a practical assessment covering digital office coordination, ERP familiarity, workflow management, document handling and problem solving.