Virtual Assistant (Remote, 80 hrs/month)

About the role

Scalable Global Solutions (SGS) seeks a highly organised, dependable Virtual Assistant to provide flexible administrative, organisational and operational support across multiple departments and projects. The role is remote, with an initial commitment of about 80 hours per month, and may expand based on performance and business needs.

Key responsibilities

• Provide executive and administrative support: manage calendars, organise meetings, prepare agendas, minutes and follow‑up actions.
• Coordinate project tasks: maintain task lists, timelines, status updates and ensure timely communication between stakeholders.
• Conduct online research on companies, markets, competitors and decision‑makers, delivering structured summaries and data tables.
• Support sales and business development activities, including prospect research, CRM data entry and proposal preparation.
• Assist HR and recruitment processes: source candidates, coordinate interviews and maintain recruitment trackers.
• Handle client and supplier administration: manage communications, schedule meetings and track outstanding actions.
• Maintain accurate documentation and data: update spreadsheets, databases, and ensure proper version control.
• Draft professional emails and business correspondence, communicating with employees, clients and partners as authorised.

Required profile

• Strong English communication skills, both written and spoken.
• Excellent organisational and administrative abilities with high attention to detail.
• Ability to manage multiple tasks, priorities and deadlines independently.
• Good judgement when handling confidential information.
• Previous experience in a virtual, executive, or administrative assistant role is advantageous.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Email and online collaboration tools