Secretary

About the role

The organization is seeking a proactive Secretary to manage daily administrative tasks, ensure smooth communication flow, and support staff with accurate documentation. This role requires strong organizational abilities and proficiency with standard office software.

Key responsibilities

• Prepare reports, memos, letters, minutes and other documents using word processing, spreadsheet, database, or presentation software.
• Read and analyse incoming memos, submissions and reports to determine significance and plan distribution.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• File and retrieve company documents, records and reports efficiently.
• Greet visitors and assess access requirements for specific individuals.
• Prepare responses to routine inquiries.
• Register and assign reference numbers to all outgoing letters.
• Maintain proper filing of all incoming and outgoing mail for swift retrieval.
• Perform other related duties as assigned by the immediate superior.

Required profile

• BA Degree or Level IV Diploma in Secretarial Science, Office Management or related fields.
• At least 3 years of relevant work experience.
• Good communication and interpersonal skills.
• Flexibility and ability to multitask.
• Proficiency in English and Amharic.
• Computer skill, especially with MS Word.

Required skills

• MS Word