Senior Administration Officer

About the role

The Senior Administration Officer is responsible for managing the organization’s administrative operations, ensuring a well‑functioning office, reliable support services, and proper control of resources and documentation.

Key responsibilities

• Oversee day‑to‑day office operations, facilities, utilities, cleaning and maintenance, coordinating repairs and preventive maintenance.
• Manage the organization’s vehicle fleet and drivers, including scheduling, maintenance, insurance, registration and compliance.
• Control office supplies, consumables, equipment and inventory, monitoring stock levels and conducting periodic counts.
• Maintain organized systems for records, files and archives, ensuring secure storage, retrieval and retention of key documents.
• Coordinate work permits, visas, residence permits and renewals, tracking expiry dates and liaising with government authorities.
• Handle administrative requests and routine procurement, managing vendor relationships and monitoring service quality.

Required profile

• Bachelor’s degree in Business Administration, Management, Logistics, Public Administration or a related field.
• At least 4 years of experience in administration, office operations, facilities or related areas, with demonstrated experience in office management, fleet coordination, inventory and vendor management.

Required skills

• Strong organizational, communication, coordination and problem‑solving abilities.
• Proficiency in Microsoft Office, especially Excel and Word.
• High level of integrity, confidentiality, accountability and attention to detail.
• Flexibility and adaptability in a fast‑paced environment, with the ability to work independently and collaboratively.