Affiliate Contractor - Administrative Assistant (Protocol and Legal Support)

About the role

The Affiliate Contractor will support the IOM Ethiopia Country Office and the Special Liaison Office on a range of administrative, legal, and protocol matters. Working under the Head of Supply Chain Unit and the Administrative Associate, the role ensures compliance with IOM regulations and national requirements.

Key responsibilities

• Review contracts with donors, partners, service providers and verify compliance with framework agreements and IOM legal standards.
• Coordinate with the Office of Legal Affairs on contractual issues, terminations, and disputes.
• Conduct preliminary checks of legal documents, report discrepancies, and maintain confidential records.
• Liaise with government entities on protocol and legal matters, including visa and immigration processes.
• Assist with residency permits, visa guidance for staff, dependents, and conference delegates.
• Track passports and travel documents sent to ministries, immigration departments, and embassies.
• Support import‑export clearance, vehicle registration, and transfer procedures.
• Participate in due‑diligence processes, verifying business licenses and tax documentation.

Required profile

• Experience in administrative support within an international or humanitarian organization.
• Familiarity with contract review, legal compliance, and protocol procedures.
• Ability to coordinate with legal teams and government authorities.
• Strong attention to detail and confidentiality handling.

Required skills

What we offer

• Opportunity to work with a leading international migration organization.
• Exposure to multi‑stakeholder legal and protocol environments.