Chief of Administration (Director, Administration and Conference Management Division)

About the role

The Economic Commission for Africa (ECA) is recruiting a Chief of Administration, Director of the Administration and Conference Management Division (ACMD), based in Addis Ababa. The incumbent works under the direct supervision of the Deputy Executive Secretary - Programme Support and under the overall guidance of the Executive Secretary. The role covers the effective, efficient and systematic management of all administrative support services required by ECA, in line with UN regulations, rules, policies and procedures.

Key responsibilities

• Provide strategic advice to the Deputy Executive Secretary on administrative planning of financial, human and physical resources, and help develop the administrative, financial and human resources framework
• Develop strategies for human resources, finance and budget, digital and IT management, supply chain, facilities, publications and conference management, health care and host country relations
• Prepare major reports for senior management and UN bodies such as the General Assembly and ACABQ, manage internal and external audits and monitor expenditures within authorized levels
• Oversight of conference management services, including facilities, documentation and multilingual services, and implement quality and sustainability standards such as the environmental management system
• Promote UN reform and common services through coordination with the Ethiopia Operations Management Team and the Regional OMT
• Lead the Division, supervise and train staff, foster teamwork and lead data collection and analysis

Required profile

• Advanced university degree (Master's or equivalent) in management, business administration, public administration, human resources, finance or a related field; a first-level degree plus two years of qualifying experience may be accepted
• Minimum of 15 years of progressively responsible experience in administration, such as financial services and budgeting, human resources, facilities management or supply chain
• Experience managing a large, diverse workforce and managing projects, including change management, is desirable
• Desirable: experience representing organizations to intergovernmental bodies, leading administrative services for diverse clients, leading interagency initiatives in the UN system, interpreting UN administrative regulations and applying IPSAS financial standards
• English at UN Level III (reading, writing, listening, speaking); French at UN Level II is desirable