Executive Assistant (Remote, Full‑time)

About the role

Lead Virtual is seeking a full‑time remote Executive Assistant to provide comprehensive support to its executive team. The role involves managing schedules, handling communications, preparing expense reports, and coordinating key tasks to ensure smooth daily operations.

Key responsibilities

• Manage executive calendars, scheduling, and time prioritization.
• Coordinate meetings, prepare agendas, and track action items.
• Handle professional communications with clients and internal teams.
• Prepare and track expense reports and related administrative documentation.
• Support operational workflows and ensure tasks are completed on time.
• Organize files, documents, and systems to maintain efficiency.
• Assist with project coordination and follow‑ups.
• Utilize productivity tools and AI‑powered platforms to streamline workflows.

Required profile

• Proactive, highly organized professional who thrives in a remote environment.
• Detail‑oriented and capable of managing multiple priorities with professionalism.
• Familiarity with real‑estate operations is highly preferred.
• Comfortable leveraging AI tools and modern productivity technologies.
• Previous remote work experience is a plus.

Required skills

• Executive administrative assistance and executive support.
• Proficiency in managing expense reports and administrative documentation.
• Strong written and verbal communication skills.
• High organization and attention to detail.
• Proficiency with productivity tools such as calendars, document editors, and scheduling systems.
• Experience with real‑estate processes or operations (advantage).
• Comfortable using or learning AI‑powered tools and automation platforms.

What we offer

• Meaningful impact by supporting business owners and executives directly.
• Fully remote work – work from anywhere.
• Opportunity to work with a purpose‑driven team focused on integrity, commitment, excellence, humility, and growth mindsets.