Office Administrative Assistant

About the role

The Office Administrative Assistant will work full‑time on‑site in Addis Ababa, supporting the daily operations of Berry Advertising. This role ensures a professional front‑desk experience, coordinates administrative tasks for HR and Finance, and helps maintain an organized and efficient office environment.

Key responsibilities

• Greet visitors and clients, direct them to the appropriate department, and maintain a welcoming reception area.
• Answer, route, and take messages for incoming calls, responding to routine inquiries.
• Provide administrative support to HR and Finance, including document preparation, filing, records management, and data entry.
• Schedule meetings, arrange conference facilities, prepare agendas, and manage calendars.
• Maintain confidential employee files and assist with onboarding documentation.
• Coordinate expense reports, invoices, and payment processing with Finance.
• Manage office supplies inventory, place orders, and track related expenditures.
• Coordinate with service providers for maintenance, security, utilities, and facility management.
• Supervise drivers, monitor vehicle maintenance schedules, and track fuel costs.
• Oversee janitorial staff, assign cleaning duties, and ensure hygiene standards are met.

Required profile

• Proactive and detail‑oriented professional able to manage multiple priorities.
• Strong organizational skills with a focus on accuracy and confidentiality.
• Professional demeanor and excellent interpersonal communication.
• Ability to work independently and support various internal teams.

Required skills