Senior Executive Secretary

About the role

The Senior Executive Secretary provides high‑level administrative support to the General Manager, ensuring smooth executive operations, effective communication, and enhanced productivity across the organization.

Key responsibilities

• Manage the General Manager’s calendar, schedule appointments, and coordinate meetings, preparing agendas and presentation materials.
• Serve as the primary point of contact for internal and external stakeholders, handling correspondence and ensuring timely, professional responses.
• Draft, review, and edit reports, memos, and other documents while maintaining confidential records.
• Arrange travel itineraries, accommodations, and logistics for the General Manager and prepare expense reports in line with budget guidelines.
• Assist in planning and executing special projects, events, and initiatives, monitoring timelines and deliverables.
• Oversee office supplies and equipment for the General Manager’s office, coordinating with IT and facilities as needed.
• Collaborate with other administrative staff, providing training and support to junior team members.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum five years of experience in an executive support role, preferably in a corporate environment.
• Fluency in reading and writing Amharic, Oromiffa, and English.
• High level of integrity, professionalism, and ability to work independently.

Required skills

• Exceptional organizational and time‑management abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion in handling sensitive information.