Admin & Store Operations Assistant (RAYEE II Project)

About the role

The Admin & Store Operations Assistant supports the Regional Operations team at SNV’s South region office in Arba Minch. The role ensures smooth administrative, logistical and store‑management processes for all projects, acting as a reliable service provider for internal and external stakeholders.

Key responsibilities

• Welcome visitors, manage phone calls and direct inquiries according to the updated visitor‑list tracker.
• Maintain scheduling, event calendars and coordinate meeting‑room bookings, including external venues.
• Assist the operations team with taxi bookings, payment preparation and other travel‑related tasks at the regional level.
• Set up and maintain both paper and electronic filing systems for records, correspondence and project documents.
• Handle incoming and outgoing correspondence, ensuring timely distribution and proper archiving.
• Support the receipt and processing of tender documents following SNV standard procedures.
• Oversee stock management, ensuring goods are safely packed, stored and accounted for in the regional office.

Required profile

• Strong organizational skills with attention to detail.
• Excellent communication abilities, both verbal and written.
• Ability to work collaboratively with project teams and external partners.
• Proactive attitude and willingness to take initiative in a fast‑moving environment.

Required skills

• Proficiency in using office equipment and standard office software for document handling.
• Experience with filing systems (paper and electronic) and basic stock‑management procedures.