HR Specialist – Onboarding, HRIS & Administrative Support

About the role

The HR Specialist will support the Country HR and Finance & Administration Director by managing onboarding, HRIS, and a wide range of administrative and coordination tasks for the country team. This role ensures accurate employee data, facilitates recruitment, and handles HR inquiries while maintaining confidentiality.

Key responsibilities

• Facilitate recruitment processes, including applicant screening, interview scheduling, reference checks and documentation.
• Coordinate new‑employee onboarding, issue staff information packs, identity and health‑insurance cards, and manage work permits for expatriates.
• Maintain the HR information system, process status changes, and generate reports for payroll and stakeholder communication.
• Manage personnel files, conduct annual audits, and ensure compliance with employment legislation and MSH procurement integrity standards.
• Administer leave, pension and insurance records, verify leave against timesheets, and liaise with insurance providers.
• Oversee employee separation, prepare termination letters, schedule exit interviews and ensure proper documentation.
• Support HR projects and continuous improvement initiatives as assigned by the HR Manager.

Required profile

• Bachelor’s degree in Human Resources or a related field.
• 3–5 years of relevant HR experience, including recruitment, onboarding and HRIS administration.
• Basic knowledge of employment legislation and strong written and verbal English communication.
• Ability to work independently, prioritize tasks and maintain high attention to detail.

Required skills

• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using HR information systems and database management.