Administrative Assistant – Protocol & Legal Support (Affiliate Contractor)

About the role

The Affiliate Contractor will provide administrative, protocol and legal support to the IOM Ethiopia Country Office and its Special Liaison Office. Working under the Head of Supply Chain and in close coordination with HR and Legal Affairs, the role ensures smooth handling of contracts, protocol matters and related administrative tasks.

Key responsibilities

• Assist the Country Office and Special Liaison Office with contract administration and protocol issues.
• Coordinate with the Head of HR and the Office of Legal Affairs on legal and administrative matters.
• Review and draft legal documents, ensuring compliance with national laws and IOM regulations.
• Prepare clear communications and manage administrative activities, including paperwork organization.
• Utilize ERP systems, Microsoft Office, SharePoint and Microsoft Teams for efficient workflow.

Required profile

• University degree in Law, Social/Political Science, International Relations or related field with at least two years of relevant experience, or high school diploma with four years of experience.
• Strong knowledge of national laws, legal codes, court procedures and government regulations.
• Proven negotiation and communication abilities.
• Experience in humanitarian or international organizations and in multicultural environments.
• Ability to work effectively within a diverse team and handle confidential information.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with SharePoint and Microsoft Teams.
• Familiarity with enterprise resource planning (ERP) systems.
• Strong English drafting skills.