People & Culture Associate – Employee Administration

About the role

The People & Culture Associate supports employee administration processes, including employment, transfers, promotions, terminations and leave management. The role ensures employees’ terms and conditions are respected while maintaining accurate personnel files and records.

Key responsibilities

• Support the Leaf P&C Supervisor in managing employment‑related processes for permanent, temporary and daily employees, covering recruitment, contract termination, promotion, transfer and vacancy identification.
• Post vacancies, register applicants and verify that candidates meet required qualifications before proceeding with selection.
• Complete all documentation and formalities for employment, transfer and promotion in line with applicable guidelines.
• Ensure compliance with labor law, company guidelines, internal regulations and the collective labor agreement regarding terms and conditions of employment.
• Process annual, sick, maternity and other leave requests, verify supporting documents and maintain related employee data.
• Follow up on pension identification numbers for eligible employees and handle retirement formalities according to pension regulations.
• Maintain organized, accurate and accessible employee records and personnel files.
• Prepare daily employee wage calculations accurately based on approved rates and ensure timely payment.

Required profile

• BA Degree or College Diploma in Management or Public Administration with 2‑4 years of experience in personnel administration.
• Intermediate English communication skills, proficiency in Microsoft Office, knowledge of the collective labor agreement, internal regulations and company safety policies, strong record‑management abilities and attention to detail.