Procurement Assistant – Operations Support Services

About the role

The Procurement Assistant will provide operational support for procurement activities within the Operations Support Services Division. Working under the Procurement Officer, the role ensures timely execution of procurement processes and effective coordination with business units.

Key responsibilities

• Coordinate procurement activities from planning through to contract award.
• Prepare and obtain quotations, samples, purchase orders, evaluation reports and related documents.
• Provide guidance to business units on procurement planning, estimates and policy compliance.
• Track orders, monitor delivery schedules and produce periodic purchase status reports.
• Conduct market surveys to identify new suppliers, products and pricing.
• Assist in the preparation and distribution of tender invitations and manage the bidding and evaluation process.
• Review invoices for compliance with purchase orders and process payments.
• Draft contract documents for review by the Procurement Officer.
• Maintain procurement data, support budget monitoring and prepare operational reports.
• Provide technical and policy advice on procurement matters to stakeholders.

Required profile

• Diploma in Procurement, Supply Chain Management or a related field.
• Experience in supporting procurement activities, preferably in an administrative or public‑sector environment.
• Familiarity with AU procurement regulations and standard procurement procedures.
• Strong organizational skills and ability to manage multiple tasks simultaneously.

Required skills