Secretary (Office of Internal Oversight)

About the role

The Office of Internal Oversight is seeking a dedicated Secretary to provide comprehensive clerical and administrative support to the Director and the department. This role ensures smooth daily operations, effective communication, and proper documentation within the unit.

Key responsibilities

• Provide timely operational support and implement scheduled activities.
• Assist with logistical arrangements, meeting coordination, and follow‑up on decisions.
• Liaise with internal and external stakeholders and manage correspondence outcomes.
• Prepare routine office communications, compile data for reports, and maintain record‑retrieval systems.
• Manage office facilities, equipment, and supplies, reporting any defects.
• Proofread and draft documents, reports, and routine responses for supervisor signatures.
• Receive guests, handle phone and email inquiries, and maintain an up‑to‑date diary of appointments.
• Organize departmental and senior management meetings, including travel arrangements and audit‑related support.

Required profile

• Diploma in Administrative Services, Office Management, Secretarial or related studies with at least 3 years of relevant experience, or a Bachelor’s degree with 2 years of experience.
• Typing speed of at least 50 words per minute.

Required skills

• Proficiency in word processing and email communication.
• Strong organizational, filing, and record‑keeping abilities.