Warehouse Administrative Assistant

About the role

The Warehouse Administrative Assistant ensures accurate recording of goods receipt and issue, aligning system data with physical movements in the warehouse. The role supports warehouse coordinators, monitors inventory levels, and guarantees compliance with safety and sustainability standards.

Key responsibilities

• Book goods receipt and issue in ERP and WMS systems based on evidence from coordinators and security.
• Monitor daily warehouse activities, allocate staff, space and equipment, and adjust resources as needed.
• Verify that physical stock balances match system records and reconcile discrepancies.
• Prepare and file all paperwork related to item movements, including purchase receipts, sales shipments, transfers, and scrapping.
• Ensure safety regulations are followed, report incidents, and promote a safety‑first culture.
• Maintain 5S standards in the office and warehouse areas.
• Collaborate with customer service, finance, and gate control teams to coordinate receiving and posting of items.
• Generate weekly inventory control dashboards and monthly circulation reports.

Required profile

• Experience in warehouse administration or inventory control.
• Familiarity with safety regulations and ability to act as a safety champion.
• Strong organizational skills to monitor plans, allocate resources, and handle multiple client interactions per shift.
• Ability to analyze inventory discrepancies and perform root‑cause analysis.
• Attention to detail for accurate data entry and documentation.

Required skills

• ERP systems
• WMS systems