Administrative Officer

About the role

We are a diagnostic centre in Jimma seeking an organised and reliable Administrative Officer to keep the centre running smoothly behind the scenes, allowing our clinical team to focus on patients.

Key responsibilities

• Manage day‑to‑day office administration, including patient registration, appointment scheduling and filing of paper and electronic records while maintaining confidentiality.
• Handle petty cash, receipts and reconcile daily cash with the finance team.
• Track stock of lab reagents and consumables, raise purchase requests and follow up with suppliers in Jimma and Addis Ababa.
• Maintain staff attendance, leave records, shift rosters and personnel files.
• Monitor licences, permits and renewals with the regional health bureau and prepare documents for inspections.
• Draft letters, memos and short reports in Afaan Oromo, Amharic and English.
• Arrange facility maintenance, cleaning, security, utilities and generator fuel.
• Prepare weekly administrative reports for management.

Required profile

• BA degree or diploma in Management, Public Administration, Office Management, Accounting or a related field.
• At least 2 years of administrative experience with a BA (or 4 years with a diploma).
• Experience in a hospital, clinic or laboratory is a strong plus.
• Organised, honest, calm under pressure and attentive to detail.

Required skills

• MS Word
• Microsoft Excel
• Email
• Peachtree (accounting software)
• QuickBooks (accounting software)