Junior Archive Officer

About the role

The Junior Archive Officer supports the efficient organization, storage, retrieval and protection of company documents and records. The position is based in Addis Ababa, is full-time and open to candidates with 0-2 years of experience.

Key responsibilities

• Maintain accurate records of incoming files, classify them by content and purpose, and store them using reference codes.
• Photocopy, scan, label, sort and file incoming documents, and keep an indexed computer record of file locations.
• Conduct periodic inspections of file logs and move or eliminate old or unwanted documents as directed.
• Help employees find and access files quickly while following established procedures, and track document movement by numbering incoming and outgoing letters.
• Keep an up-to-date master list of archived files and logs of paperwork for documents detached from folders.
• Ensure confidentiality and safety of files, preventing unauthorized access or misuse of company information.
• Assist in updating the file management system and supporting the maintenance of project documents and records.
• Perform other related tasks as assigned.

Required profile

• Diploma or Bachelor's degree preferred (Business Administration, Library Science, Information Management or related field).
• 0-2 years of experience in data management, records keeping, archiving or related administrative work; fresh graduates with relevant skills are encouraged to apply.
• Good spoken and written English.
• Strong organizational skills, attention to detail, and ability to multitask and prioritize.
• Willingness to learn and take ownership of archive tasks.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
• Ability to follow procedures and maintain confidentiality.

Interested applicants apply online through the employer's HR contact, quoting "ARCHIVE OFFICER" in the subject line.