Meeting Services Assistant Internship

About the role

The Economic Commission for Africa is seeking motivated interns to support its Publications & Conference Management Section in Addis Ababa. Over a six‑month period, you will assist senior staff in planning and delivering meetings, conferences and committee sessions across the UN system.

Key responsibilities

• Assist in preparing daily and weekly programmes for committees and conferences.
• Organise official documentation in the six UN languages for distribution in conference rooms.
• Notify relevant offices of programme changes and distribute procedural notes to chairpersons.
• Prepare preliminary lists of agenda items, participants and related materials.
• Research and provide reference material for briefs, notes and statements.
• Maintain accurate speaker and attendance records and coordinate with secretariat and delegations.
• Support voting and election processes, including ballot distribution and tabulation.
• Ensure reports meet UN document standards and coordinate reproduction.
• Prepare floor plans, seating arrangements and monthly meeting statistics.
• Assist with cost estimates and logistical arrangements for off‑site meetings.
• Draft routine correspondence and coordinate video/teleconference activities.
• Maintain filing and reference systems and respond to delegation queries.

Required profile

• Full‑time availability (34 hours per week, five days a week).
• Based in Addis Ababa for the duration of the six‑month internship, with possible extension.
• Works under the supervision of senior staff in the Conference Planning and Coordination Services Unit.

Required skills