Secretary (Local Agent) - Administrative Section

About the role

The European Union Delegation to the African Union in Addis Ababa is recruiting a Secretary (Local Agent, Group 3) for its Administrative Section. The team has about 10 people and may occasionally require atypical working hours. The post is supervised directly by the Head of Administration, and duties vary according to the needs of the Delegation.

Key responsibilities

• Provide overall organisational and secretarial assistance in the administrative section
• Help the Head of Administration manage the administrative section of the office
• Format, edit and file reports and documents, and maintain the section's files and common calendar
• Provide logistical support for meetings, events and missions
• Keep an up-to-date inventory of stationery, furniture and assets
• Liaise with external stakeholders on events, logistics and organisational arrangements
• Cooperate with secretaries of other departments and cover their tasks when they are absent

Required profile

• At least 3 years of proven experience as a secretary or assistant
• High school leaving certificate
• C2-level English and fluent Amharic
• Medical fitness to perform the duties
• Right to reside and work in Ethiopia; the Delegation does not sponsor visas
• Good standing as a citizen or resident

Required skills

• Proficiency in ICT
• Experience with document management systems
• Experience organising and coordinating meetings and high-level visits
• Ability to work independently, accurately and under pressure in a multi-cultural diplomatic environment

An asset is a post-high-school certificate in Business Administration, Secretarial Studies or Office Management, and experience in international organisations or diplomatic missions. The base salary depends on verified experience; benefits may include personal leave, public holidays, health insurance and a retirement savings plan. Applications (motivation letter, Europass CV and declaration on good standing and work rights) are sent by email by 31 October 2026, with reference "Administrative Section Secretary". Shortlisted candidates face an interview and practical test, and employment is conditional on proof of eligibility to work in Ethiopia.