Warehouse Administrative Assistant

About the role

The Warehouse Administrative Assistant ensures accurate recording of all goods receipts and issues, aligning system data with physical movements in the warehouse. Working closely with warehouse coordinators and security teams, the role supports daily warehousing activities and maintains inventory integrity.

Key responsibilities

• Book goods receipt and issue in ERP and WMS, verifying against physical counts and security logs.
• Monitor daily warehouse plans, allocate staff, space and equipment, and report deviations to the team leader.
• Maintain paperwork for all inventory transactions, including purchases, sales shipments, zone movements, and transfers.
• Reconcile system stock data with physical inventory, investigate discrepancies and perform root‑cause analysis.
• Prepare weekly inventory control dashboards and monthly circulation reports for finished products and RPMs.
• Ensure compliance with safety regulations, report incidents, and promote a safety‑first culture.
• Support 5S standards and sustainability initiatives within the office and warehouse.
• Collaborate with customer service, finance, and gate control teams to streamline receiving and posting processes.

Required profile

• Strong attention to detail and ability to work accurately under pressure.
• Good organizational skills to manage multiple transactions and documentation.
• Ability to communicate effectively with cross‑functional teams.
• Commitment to safety and sustainability practices.

Required skills

• Proficiency with ERP systems.
• Experience using WMS platforms.
• Inventory management and data reconciliation.
• Basic data analysis for discrepancy investigation.