Office Administrator

About the role

The Office Administrator is responsible for ensuring efficient communication services and smooth day‑to‑day operations within the office. This includes handling calls, mail, visitors, and supporting various administrative processes to keep the workplace organized and functional.

Key responsibilities

• Manage incoming and outgoing calls, mail, and fax correspondence.
• Assist team members with administrative forms, expense payments, and petty cash management.
• Receive guests, provide information, and coordinate their visits according to schedule.
• Support the office attendant with photocopying, binding, and distribution of documents.
• Arrange staff communication services (phone and internet) and monitor related expenses.
• Coordinate travel arrangements, hotel bookings, and meeting‑room reservations following company policy.
• Maintain stock of sanitary supplies and refreshments, and ensure timely replenishment.
• Keep accurate contact lists and emergency files using Excel.
• Oversee store‑keeping activities, including receipt, inspection, and recording of items and assets.
• Assist with asset register updates and staff clearance procedures.

Required profile

• Strong organizational and communication skills.
• Attention to detail and ability to handle confidential information.
• Experience managing petty cash and basic financial documentation.
• Proactive attitude with the ability to support multiple office functions.

Required skills

• Microsoft Excel