Project Assistant

About the role

IOM's Special Liaison Office (SLO) to the African Union, based in Addis Ababa, is recruiting a Project Assistant. Reporting to the National Policy and Liaison Officer under the overall supervision of the Senior Climate Action Specialist, the role provides general administrative and clerical support to IOM SLO's Climate Action activities and projects, including information management, project visibility and the organisation of meetings, workshops and other events.

Key responsibilities

• Provide general clerical assistance in implementing project activities, including those that enhance the visibility and outreach of the Climate Action Unit.
• Retrieve, compile, summarise and present information and data on the Unit's activities and projects, including material for digital platforms.
• Support administrative coordination, liaising with internal units and external parties to initiate requests, obtain clearances and follow up on administrative actions.
• Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations and other documentation, and prepare visibility materials for websites and social media.
• Support the organisation of meetings, workshops and training sessions, including logistics and related materials.
• Respond to information requests and inquiries, and set up and maintain files and records.

Required profile

• Bachelor's degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Communications or a related field, with one year of relevant experience; or a high school diploma with three years of relevant experience.
• Experience liaising with governmental authorities, national and international institutions, UN agencies and NGOs; prior work with international humanitarian organisations is an advantage.
• Experience in project administration, information management and/or project communications; experience with digital collaboration platforms is an advantage.
• Fluency in English and Amharic (oral and written).

Required skills

• Good computer literacy, including Microsoft Office.
• Organisational and administrative skills, including records maintenance.
• Ability to compile, organise and present project information, and to support administrative and logistical arrangements.
• Good communication and interpersonal skills.