Project Assistant (Protection)

About the role

IOM Ethiopia's Protection Unit (PXU) supports the government of Ethiopia and stakeholders in emergency, displacement and migration settings to reduce protection risks and meet the needs of vulnerable people. Under the supervision of the Senior Programme Officer (Protection) and the National Policy and Liaison Officer, the Project Assistant supports the implementation of administrative tasks of PXU across its projects.

Key responsibilities

• Provide general clerical assistance in implementing project activities.
• Retrieve, compile, summarize and present information and data on project topics.
• Assist in monitoring the budget and updating budget-related information.
• Support administrative coordination, liaising with internal units and external parties to initiate requests, obtain clearances and follow up on administrative actions.
• Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations and other documentation.
• Support the organization of meetings, workshops and training sessions.
• Respond to information requests, set up and maintain files and records.
• Assist with travel management, including authorization, ticketing and claims.

Required profile

• Bachelor's degree in Business Administration, Management, Accounting, Finance, Economics, Public Administration or a related field with one year of relevant experience; or school diploma with three years of relevant experience in administration, finance, accounting, procurement, logistics or office management.
• Experience liaising with governmental authorities, national and international institutions, UN agencies and NGOs.
• Experience working with migrants, internally displaced persons, victims of trafficking and other vulnerable groups.
• Prior work with international humanitarian organizations in a multicultural setting is an advantage.
• Fluency in English (oral and written); working knowledge of Amharic is desirable.

Required skills

• Coordination of meetings, workshops and events, including logistics and administration.
• Organization, planning and time management, handling multiple priorities and deadlines.
• Strong communication and interpersonal skills, working independently and in teams in a multicultural environment.
• Integrity, professionalism and attention to detail.

Applicants apply through the IOM e-recruitment system. Appointment depends on funding confirmation, medical fitness, visa/residency and security clearance requirements, and assessment of competencies and language proficiency.